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KnowledgeTree Desktop Imaging is a scanning tool in KnowledgeTree Tools that allows you to scan documents directly into the KnowledgeTree repository from within KnowledgeTree Explorer.
 | | KnowledgeTree Deskop Imaging - Launching Scan Wizard |
Acquiring Images
Images may be acquired from an external imaging device (scanner) as follows:
| • | Manually scan one page - place the page you want to scan face down on the scanner flatbed, then launch the Document Imaging Scan Wizard. |
| • | Automatically scan multiple pages - if your scanner has an Automatic Document Feeder (ADF), you can place all pages in the ADF tray attached to your scanner; then, launch the Scan Wizard. All pages are scanned in and can be viewed by browsing from one image to the next using a View Previous/View Next function. |
Note: You may choose a scan option from the flatbed or ADF only where your imaging device includes both of these options.
 What if images are scanned in the wrong order? Can they be re-ordered after scanning?
Scanned documents display in a queue on the Scan Wizard interface immediately after scanning. An onscreen counter displays the number of documents in the queue (e.g. page 1 of 1; or, page 5 or 10, etc.).
Queued pages cannot be re-ordered in the queue, but you can select pages to delete from the queue, or choose a position in an existing queue to add new pages. So, if you need to re-order one or more pages, you won't need to rescan all the documents - just delete those documents that were scanned incorrectly, and re-scan the documents to the correct location in the queue.
To summarize, you can ...
| • | view any image in the queue |
| • | delete an image from the queue |
| • | insert images at any point in the queue |
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After scanning all required pages, you will need to define a document title, file type, document type, and a destination folder location.
Note: KnowledgeTree allows you to select the document type after saving the document. Currently (September 2007), KnowledgeTree Desktop Imaging provides the option of saving scanned images as file type PDF or TIFF, and document type Default. Additional options will be built into later releases of the tool. Check the KnowledgeTree website for updates.
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KnowledgeTree allows you to save documents scanned through KnowledgeTree Desktop Imaging as either multi-page TIFF images, or as PDF documents.
Although both formats (TIFF and PDF) save data to KnowledgeTree, TIFF files are not indexed and the content of TIFF files is not searchable. The text content of PDF documents is partly searchable
Searching PDFs
For indexing purposes, KnowledgeTree's Desktop Imaging performs Optical Character Recognition (OCR) on the scanned images of PDF documents, using the Microsoft MODI module (only available to users of Office 2003). During this process, the text, which is not displayed or viewable in a PDF Reader, is extracted from each image.
Note: KnowledgeTree Desktop Imaging's OCR process requires Office 2003.
The OCR process may fail, or partially fail, for various reasons, including:
| • | missing words or incorrect spelling |
Any of the above factors are likely to reduce the reliability of searching scanned PDFs.
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