Metadata, Permissions, and the Folder structure

A single, secure, searchable organizational repository must have a system of permissions, Permissions are applied on the folder structure, while the repository's Search function is based on the metadata layer.

Without a folder structure, all the information about the documentation is in the metadata. It is impossible to apply permissions to this structure, because all the content is effectively in one folder - the root folder.

It is possible to apply a folder structure that is similar to the metadata structure - e.g. create a folder name of the same name as the document type: Invoice document type, and Invoice folder. This allows permissions to be assigned on the Invoice folder, and it allows searching of invoice related metadata.