Managing KnowledgeTree > DMS Administration > Miscellaneous > Manage Task Scheduler | KnowledgeTree Document Management Software

Manage Task Scheduler

Managing KnowledgeTree > DMS Administration > Miscellaneous > Manage Task Scheduler

Scheduling for the following tasks are set in Manage Task Scheduler in DMS Administration:

•	Indexing - schedule how often indexing occurs in a recurring cycle.

Note: Unless otherwise specified, only new documents are indexed at this frequency,

according to a number of documents you have defined per indexing session. Typically,

only new documents are indexed, unless indexing is set to re-index the entire

repository. A high frequency is recommended as the DMS Search relies on efficient

indexing. See the Search and Indexing section of DMS Administration to define

Indexing rules.

•	Index Optimization - optimizes the Indexer by creating a single file out of the multiple temporary files (fragmented data related to the Index) that are created and updated as content is added the Indexes.

Note: Perform Index optimization regularly - typically once a day, or weekly, depending

on how frequently the index is updated.

•	Periodic Document Expunge - permanently removes all deleted documents.

•	Database Maintenance - a MySQL-specific database maintenance script that optimizes each table in the database.

•	Open Office test - runs a check to ensure that the OpenOffice service is running, and restarts the service if it has stopped.

•

Cleanup Temporary Directory - a script that cleans up the multiple, temporary output files that OpenOffice creates when extracting text from various documents. This task is required, especially when KnowledgeTree is installed as the root user, and OpenOffice is running as the root user. In this case, the Apache user does not have permissions to allow the indexing scripts, which run under the Apache user, to clean up these temporary files.

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