Check out

Checking out a document locks the file and makes it read only. Other users can view the file, but they cannot change it.

Check in

A file must be checked in to the repository to make it available to other users for editing.

The cancel check out function reverses the check-out action, restoring the document to the state it was in before it was checked out. The system administrator is allowed to force check in a document. This is useful if a document is required urgently, and the user who checked out the document is unavailable.

Incremented Versions

By default, new documents are given version number 0.1. Each time a document is checked out, the version number increments by 0.1 if the change is minor - version 0.9 becomes 0.10, for example. If you indicated that the change is major, the version number increments by 1.0 - so, from 1.0 to 2.0, for example.

Version History

The Version History link in the Document info menu provides a history of version changes for the currently selected document.